Educating Fido 

Training Dogs and the People Who Love Them

Volunteer at the Silverton, OR K9 Nose Work® Trial - September 10 & 11, 2016


Listed below are the volunteer positions need to host a trial.


It takes a lot of volunteers to make a trial run smoothy.  While not all positions are in areas where teams are working, we encourage all  volunteers to take breaks and go to watch the action. 


Some positions like check-in and parking are just in the morning, you will be assigned another position after that position is finished or you may watch teams work.


Set-Up

While not the most glamorous position, it's so important to have a group of volunteers arrive early to help the trial host to set up and prepare for the arrival of the volunteers, judges and competitors.


Element Lead (EL)

REQUIREMENTS: This is an all day position. Must arrive at 7 a.m. Long periods of walking and standing is necessary for this position. Organizational skills. Excellent communication skills. May be assigned an outdoors position during inclement weather.


Element Leads will need to arrive early for their shift. Element Leads are responsible for making sure their search areas get set up per the specs of the C.O. (Certifying Official).  They will do a walk-thru with the C.O. first thing in the morning to discuss search areas, boundaries, start lines, and any canopies/tarps to block lines of sight.  The ELs will then work with their set-up helpers to get the areas set up.


Element Leads will then be responsible for making sure all of their volunteers understand their job duties and make sure that all of their volunteers are in position and ready to go before the first dog starts.  


After the last dog runs the element, Elements leads are responsible for working with other volunteers to take down the element and put away.


Parking

REQUIREMENTS: Walking and Standing are required for a short period of time.


Early morning volunteer to help with parking, both the volunteer parking and the competitor parking.  


Competitor and Volunteer Check-In

REQUIREMENTS: This is a sitting position.  Good organizational and communications skills.


Check-in volunteers are responsible for checking in both the volunteers and the competitors. At the time of check-in, all volunteers, spectators, and competitors will be required to sign a liability waiver as well as a photo/video release.


Gate Steward (GS) 

REQUIREMENTS: Long periods of walking and standing are necessary for this position. Organizational skills. Excellent communication This is an outdoors position that may be during inclement weather.


The Gate Steward will work with the competitors to get them to the initial staging area.  The GS will have a running order and will call the dog/handler teams from the parking lot.  Unlike other dog sports, we do not want dogs and handlers out lined up waiting to go in.  One team will be at the initial staging area and the team that is next in can be working the warm up boxes if they choose.  Beyond that, all subsequent teams can be given a head’s up but should not be staging.  


Competitor Guide

REQUIREMENTS: Long periods of walking and standing are necessary for this position. May be assigned an outdoors position during inclement weather.

Competitor Guides will be positioned at the staging areas on the way to the elements.  The Competitor Guide will greet the competitor at the staging area and then walk with them to the next one when it’s clear.  Competitors Guides are reminded that while everyone needs a friendly face, not all competitors are going to want to chat.  They may be nervous or focusing on their dog so you will need to be respectful of that.


Box Setter(s)

REQUIREMENTS: This position requires bending over to reset boxes but not a lot of standing overall. You will be sitting most of the time.


One Box Setter is responsible for handling the “hot” box(es)/container(s) – the ones with odor in them.  This person will not be able to touch anything else. The other box setter will be responsible for handling the non-odor (non-hot) container(s).  They cannot touch the odor containers at all as this then contaminate all the clean containers.  


Score Runner

REQUIREMENTS: Long periods of walking and standing are necessary for this position. Will need to go outside during inclement weather.


The Score Runner will take the score sheets from the elements to the score room.  Contrary to the name, this job does not require the person run the scores back to the score room, but they should be mobile and able and willing to walk.  


Judges Steward

REQUIREMENTS:  This is an all day position and requires that you have volunteered at a Nose Work trial before. You will be required to arrive early for this position.  Long periods of walking and standing are necessary for this position. Organizational skills. Excellent communication skills. May be assigned an outdoors position during inclement weather.


The Judge’s Steward is responsible for getting the dog/handler team from the last staging area to the element.  They will remind the handler of the time allowed, number of hides, whether the search is on- or off-leash, and making sure the judge has the right score sheet.  They will also check the score sheet to make sure the judge filled out all the necessary boxes, wrote down the time, and signed it.  If the judge has any questions about how to score something, the Judge’s Steward will get the C.O. Depending on the amount of available space, the Judge’s Steward may need to stay outside of the Interior search area.

 

Timer:

REQUIREMENTS: You may or may not be required to stand for this position but you should be prepared for standing. It's the judges call if the timer will need to stand. May be assigned an outdoors position during inclement weather.


Using a stop watch, the timer will time of each dog/handler team and report that time to the judge.  The timer should stand in the same place for each team so the start for each team will be as consistent as possible.  Timer will also do their best to give the team a 30 second warning.

 

Videographer:

REQUIREMENTS: Long periods of walking and standing may be necessary for this position.  Ability to operate the provided video camera.  May be assigned an outdoors position during inclement weather.


The Videographer will video EVERY dog/handler team from the time they enter the element until they leave.  They will stand where directed by the judge or C.O. and will not follow the dog/handler team around (they will need to be able to move about some for the Vehicle element).


Photographer:

REQUIREMENTS: Long periods of walking and standing are necessary for this position. May be assigned an outdoors position during inclement weather. The Photographer should provide their own camera with a zoom lens and will be required to upload photos on line to share with competitors.  More detailed instructions will be provided NACSW closer to the trail date.

Photographers are not allowed in the Interior search areas.  If a handler requests the photographer not Photograph their dog, the Judge’s Steward will need to communicate this with the photographer.  The Photographer will put their camera down at their side in a neutral position, but will not leave the area where they have been stationed. Photographers will be required to provide a certain number of photos to NACSW to use on their website and for promotional purposes.

Hospitality:

Helping get breakfast items, coffee, lunch items, and water set out for the volunteers.  Make sure lunch gets set aside for the judges who may not be able to get in to eat right away.  Keep room tidy and make sure hot and cold drinks as well as snacks are available until the end of the day.  Help clean up at the end.  This position allows for volunteer to go and watch the teams work.


Score Room Assistant

REQUIREMENTS: This is an all day position that requires an attention to detail.  This position allows you to sit most of the time.


The Score Room Lead will be assigned by the NACSW however several volunteers are needed to help in the Score Room verifying data entry. All score room volunteers must be approved by NACSW.